P1-S6 School planning: AI-use policy template for staff and students

• StageP1-S6
• SubjectSchool planning
• Learning strandfundamental operating principles of AI / human-AI communication and collaboration / reflection on the application of AI
• Official documentsBlueprint for Digital Education Development in Primary and Secondary Schools · AI Literacy Learning Framework for Primary and Secondary Schools · Guide to Using AI in Teaching in Primary and Secondary Schools · "Information Literacy for Hong Kong Students" Learning Framework (2024) · Values Education Curriculum Framework (2026) · EDBCM No. 156/2026 · EDBCM No. 107/2026
• Session time60 minutes (first draft)

An editable school AI-use policy template: eleven sections, each anchored to an official Education Bureau document, with a staff edition, a student edition and a completed example.

• AudienceTeachers
• ThemeSchool planning

• EquipmentEditable Word document; projector or print
• Version1.5
• Last updated2026-10-15

School-policy focus: a school has to be able to write a rule and point back to the official document it rests on.

What this solves

In the 2026/27 school year, schools must build digital education into the School Development Plan and/or the Annual School Plan, and keep reviewing it through a plan–implement–evaluate self-evaluation cycle. The school’s AI-use policy is the page of that plan that is asked about most often — and the hardest to draft: written too loosely, staff do not know what to do; written too tightly, it is out of date within a year.

This template breaks a school AI-use policy into eleven sections, each one anchored to a document the Education Bureau has already published, and adds a staff edition, a student edition and a completed example. The school fills in only its name, date, version, owner and review date.

The template delivers what a School Development Plan asks of digital education and school-based accountability, writing the AI literacy learning framework, teaching and learning, and assessment into one document, and it is where AI + Curriculum starts at school level. The policy text also deals with the outsourcing of thinking, over-reliance and academic integrity, and writes the teacher’s professional gatekeeping into the rules.

Purpose

By the end of this template a school will be able to:

1. Complete an AI-use policy it can release to staff, students and parents within one term.
2. State, for every section, the official document it rests on.
3. Express the staff and the student codes in one document, so the two cannot contradict each other.
4. Set a review cycle and an owner, so the policy is updated year by year instead of written once and left.

Its clauses are arranged by learning stage and rest on people-oriented values, Technology for Good, critical thinking and human judgement first.

How to use it

The file is one Word document in three parts: the staff edition, the student edition and a completed example.

Part 1 — staff edition (eleven sections)

1. Purpose and scope
2. School-level rollout, accountability, and the 2026/27 School Development Plan requirement
3. Staff rules (learning, teaching and assessment principles, and learning-data handling)
4. Student rules
5. Personal data and privacy
6. Academic integrity and assessment
7. Intellectual property and citation
8. Tool selection and approval
9. Incident handling
10. Parent communication and consent
11. Review cycle

Part 2 — student edition

The same rules rewritten as short sentences a pupil can read, for a form-teacher period or a student handbook; subject examples can be added to the “Academic integrity and assessment” and “Intellectual property and citation” sections.

Part 3 — completed example

A fictional school’s filled-in version, there only to show how specific each field should be. Do not copy the school or personal names.

Throughout the document, “the AI tools approved by the school” stands in for any product name. A policy is usually drafted before a tool is chosen; write the rules first and the tool name later, and the policy will not need rewriting every time the tool changes.

Suggested order of work

1. Fill in sections 1, 2 and 8 first (scope, rollout and accountability, tool approval) — these three decide how the rest is written.
2. Take sections 3, 6, 7 and 9 to a whole-staff meeting and record the questions raised as the starting point of the next review.
3. Show sections 4 and 10 to form teachers and parent representatives to confirm that students and parents can both read them.
4. Section 5 (personal data and privacy) is best checked alongside the school’s existing personal information collection statement.
5. Write section 11 into the Annual School Plan, naming the next review date and its owner.

Review checklist

Before the policy is released, check each item:

• Every section can state the official document it rests on.
• No commercial AI product is named anywhere in the document.
• The staff edition and the student edition say the same thing about the same question (for example, whether a student may use AI for a first draft).
• Every requirement names who is responsible for it.
• Section 11 has a clear review date and an owner.
• Any clause touching student personal data does not conflict with the school’s existing personal information collection statement.
• The student edition contains no word a teacher would have to explain.

Files

School AI-use policy template (editable Word document)

Three parts: the staff edition (eleven sections), the student edition, and a completed example. The school name, date, version, owner and review date are left blank to fill in, and the whole document can be edited and reused by the school.

Official documents

Every resource in this library is written to the AI Literacy Learning Framework for Primary and Secondary Schools and falls within the policy scope of the Blueprint for Digital Education Development in Primary and Secondary Schools.

This resource maps to:

• Blueprint for Digital Education Development in Primary and Secondary Schools (three-fold leaflet, p.2): requires digital and AI education strategies to be built into the School Development Plan, with a clear implementation timetable.
• Supplement I: AI Literacy Learning Framework for Primary and Secondary Schools (pp.1-6 to 1-10): sets out cross-subject implementation and the four learning-stage progressions, for a school planning the teaching and learning of AI literacy.
• Supplement II: Guide to Using AI in Teaching in Primary and Secondary Schools (pp.2-4 and 2-9): requires learning data to be handled properly, and the identifiable parts removed before student work is uploaded for AI marking.
• “Information Literacy for Hong Kong Students” Learning Framework (2024) (issued under EDBCM No. 075/2024): adds the literacy area “Recognise the ethical issues arising from the application of emerging and advanced information technologies”, which covers the laws-and-regulations, academic-integrity and over-reliance concerns that AI raises, and advises schools to adopt a whole-school approach to information literacy. Sections 4 and 6 of this template (student code of conduct; academic integrity and assessment) are written to it.
• Values Education Curriculum Framework (2026): sets the overall direction and the content focus for planning and implementing values education; the integrity and responsibility behind this template’s student code of conduct rest on it.
• EDBCM No. 156/2026 (2026/27 School Year Holistic Planning of School-based Digital Education and Related Teacher Training): states that schools must build digital education into the School Development Plan and/or the Annual School Plan in the 2026/27 school year.
• EDBCM No. 107/2026 (Training on Implementing Artificial Intelligence Education Planning in Schools and Teacher Professional Training in Artificial Intelligence): sets out the training arrangements for a school planning AI education.

Learning strand: fundamental operating principles of AI / human-AI communication and collaboration / reflection on the application of AI

Official documents page: https://www.edb.gov.hk/en/edu-system/primary-secondary/applicable-to-primary-secondary/it-in-edu/debp.html

This page is an independent Beets teaching resource, not an official EDB document.

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